how to organize my outlook web app email

How to organize my outlook web app email how to#

The most common email should be what you apply quick rules to first. The rule will execute, beginning the email cleanup process on that address alone. Then select the folder where you want all future email from that sender to go. In the drop-down menu, select Always move messages from, where the email address is the originating email address.

In the Outlook desktop app: Right-click an email, then scroll down to Rules.

How to organize my outlook web app email how to#

(If it’s spam, we can show you how to deal with it.) It’s easy to identify and banish these offenders, especially because such notifications usually come from the same email address. To get started, find one of those semi-spammy emails that’s clogging your inbox: a notification from a social network account, for example. How to make simple rules to filter email in Outlook Next, we’re going to use Outlook’s rules system to organize your existing email automatically, as well as assign email to your new folders automatically as they come in. You may be better off opening the web app via the link above and performing this step with the handy shortcut the Outlook web app provides. Outlook’s UI makes this unnecessarily difficult, and more often than not you’ll end with a sub-folder in an odd spot. In the Outlook desktop app, right-click the name of your email address (not the Inbox) and select New Folder. If you want to create more than one, just click the link again. In the Outlook Web app, the process is simple: Click the New folder link at the bottom of the list of folders, way down below your Inbox. Once created, you can drag them around and organize them as you’d like. Microsoft Outlook for the Web offers the most convenient way to add new folders. You can also organize your Outlook inbox like Gmail does: creating folders for social notifications that you don’t want to delete, but you don’t want clogging your inbox, either. How to create email folders in Outlookįirst, think about what you’d like to store in each folder-perhaps all of the automated notifications from Facebook, for example, or emails from a specific contact. But we don’t want to move every email manually instead, we’re going to use Outlook’s built-in email rules system to automatically route email into those folders and out of your way. What we’re trying to accomplish is to create folders in which to group and store email-both to take a substantial chunk out of your inbox, as well as create an easy go-to location to find that email in the future. Even worse (and yes, this is dumb), there are features that are available in one Outlook app but not the other, meaning that you may need to shift back and forth.

Unfortunately, the two differ from one another in both look and feel. You can work within either, and your changes will propagate inside both versions. Microsoft Outlook exists as both a standalone app within Microsoft 365, as well as a web app.